Registrations, Entries and Results

Registration is the process by which prospective candidates have their personal details (surname, first initial, date of birth, address and gender) recorded by the centre and passed to SQA. Registration is only for candidates who do not already have a Scottish Candidate Number (SCN) and a candidate should only be registered once.

Registration creation involves centres sending candidate details (surname, first initial, date of birth, address and gender) to SQA. On receiving these details SQA will search its database for any candidate records with matching details and then:

• If no matches are found (ie if this candidate has not been registered already by another centre) the candidate is allocated with a SCN and registered onto SQA's database. The new SCN is then reported back to the centre.

  OR

• If any potential matches are found these will be reported back to the centre, as it may be that there is more that one candidate with the same name and date of birth. However, it is vital that each candidate has only one SCN as this record will hold details of his/her SQA achievements for life.

Centres must wait until all registrations have been successfully processed before entering candidates for qualifications.

Registration update is the process by which centres can update the records of any candidate with an existing SCN. This function is used to update address details for candidates who have moved house and it is important that these details are kept up to date as the candidate's certificate will be issued to the address shown on SQA's database at the time the certificate is issued.

Entry is the process by which centres indicate which qualifications candidates are aiming to achieve and the expected completion date of the qualification. For National Courses the centre notifies SQA of the Course code and level and the Unit code(s) and level(s).

For further information on Registrations, Entries and Results visit the Operational Help Centre.